Privacy Statement of

Representaciones del Caribe Trading

This Privacy Statement is effective as of May 2024.

At Representaciones del Caribe Trading (“Representaciones”), we recognize the importance of protecting your personal data and are committed to processing it responsibly and in accordance with the data protection laws of the Dominican Republic and Panama. This Privacy Statement describes the general privacy practices of Representaciones that apply to the personal data we collect, use, and share about consumers and other individuals within our clients, business partners, suppliers, and other organizations with which Representaciones has or contemplates a business relationship.

Representaciones respects the privacy of its customers and visitors to its websites. All personal data collected and used is protected, and only authorized personnel have access to it. We continuously enhance our security controls to protect your personal data against unauthorized or unlawful processing and use, as well as against any loss, destruction, damage, theft, or accidental disclosure.

Why and How We Collect and Use Your Personal Data

We may collect your personal data as an individual for various purposes, such as the following:

– Access and Use of Websites or Other Online Services: When you enter one of our websites or use an online service, Representaciones uses cookies that are necessary for the website’s operation and to achieve the purposes outlined in this Privacy Statement. Representaciones will record the necessary information to provide you with access, ensure the website’s operation, and comply with the legal and security requirements related to our site’s operation, such as passwords, IP address, and browser settings. We also collect information about your activities during your visit to personalize your website experience, such as recording your preferences and settings, and gathering statistics to help us improve and further develop our websites, products, and services. When you visit one of our websites, you may change or withdraw your consent for the use of cookies made during your initial visit to our website.

– **Responding to Your Information Request, Order, or Support:** When you contact us (online or offline) regarding an information request, to place an order, or for support, we will collect the necessary information to fulfill your request, grant you access to the product or service, provide support, and to be able to contact you. For example, we collect your name and contact information, details about your request and agreement with us, as well as the fulfillment, delivery, and billing of your order. We retain such information for administrative purposes, to defend our rights, and in relation to our relationship with you.

– Contact with Employees of Our Clients, Prospective Clients, Partners, and Suppliers: In our relationship with clients or prospective clients, partners, and suppliers, they also provide us with business contact information (such as name, business contact details, position, or title of their employees, contractors, advisors, and authorized users) for purposes such as contract management, fulfillment, delivery of products and services, providing support, billing, and management of the services or relationship.

– Visitor Information: We record individuals visiting our sites and locations (name, identification, and business contact information) and use camera surveillance for security and protection of people and their belongings, as well as for regulatory purposes.

– Marketing: Most of the information we collect about you comes from our direct interactions with you. We combine the personal data we collect to develop aggregate analytics and business intelligence for conducting our business and for marketing purposes. You may opt to receive information by email, phone, or postal mail about our products and services. When we refer to using your personal data in connection with a request, order, transaction, or agreement (or the preparation thereof), or to provide you with services you have requested, we do so because it is necessary for the execution of an agreement with you. Representaciones does not sell personal data to third parties. Moreover, Representaciones will not transfer the personal data you provide to third parties for their own direct marketing use.

– Recruitment: If you apply for a job at Representaciones, we will process your personal data to facilitate the entire job application process based on our legitimate interests for recruitment. After the procedure, we will delete your personal data within 12 months of the completion of the procedure for this specific job position, unless we have informed you that we need it for other purposes and you have given us your explicit permission to do so. The following personal data may be processed for the job application procedure:
– Any personal data you provide through our job application form or otherwise, including but not limited to: full name, email address, phone number, photo, cover letter, resume, LinkedIn profile, and the job position you applied for.
– Statuses, notes, and planning related to your job application.
– Email communications.
– Assessment results.

Under GDPR, we are obligated to inform you that the retention of personal data in your job application may be a disadvantage compared to other candidates applying for the same position.

Children:Representaciones understands the importance of protecting children’s privacy, especially in an online environment. In particular, our sites are not designed intentionally for or directed at children under 16 years of age. Our policy is never to knowingly collect or maintain information about individuals under the age of 16, except as part of a commitment to provide professional services.

Sharing of Personal Data

Within our organization and among the affiliates controlled by Representaciones, we only grant access to personal data on a need-to-know basis, necessary for the purposes for which such access is granted.

Where applicable, Representaciones may also share your personal data with selected partners to assist us in providing you or the company you work for with products or services, or to meet your requests, or with your consent. When selecting our suppliers and partners, we consider their data processing practices.

Please note that, in certain circumstances, personal data may be subject to disclosure to government agencies pursuant to a judicial process, court order, or legal process. We may also share your personal data to protect the rights or property of Representaciones, our business partners, suppliers, or customers, and others when we have reasonable grounds to believe that such rights or property have been or could be affected.

International Transfers

The international nature of Representaciones’ business may involve the transfer of personal data between different affiliates, as well as to third parties located in the countries where we operate.

Security and Accuracy of Information

We intend to protect your personal data and maintain its accuracy. Representaciones implements reasonable physical, administrative, and technical security measures to help us protect your personal data from unauthorized access, use, and disclosure. We also require our suppliers to protect such information from unauthorized access, use, and disclosure. However, despite Representaciones’ best efforts, security cannot be guaranteed against all threats. To the extent of our capabilities, access to your personal data is limited to those who need to know it. Individuals who have access to personal data are required to maintain the confidentiality of that information.

Retention Period

We will not retain personal data longer than necessary to fulfill the purposes for which it is processed, including securing our processing in accordance with legal and regulatory obligations (e.g., auditing, accounting, and statutory retention periods), managing disputes, and establishing, exercising, or defending legal claims in the countries where we operate.

Your Rights and How to Contact Us

You may request access to, update, or correct your personal data. You also have the right to object to direct marketing. Under GDPR, you may also have the right to request that your personal data be deleted or restricted. For any such request, you may contact us at info@representacionesdelcaribe.com.

Changes to Our Privacy Statement

From time to time, we may update this Privacy Statement as well as any specific privacy statements. When we make changes to this Privacy Statement, we will add a new date at the top of it. We encourage you to periodically review this Privacy Statement to stay informed about how Representaciones is protecting your personal data.

Right to Lodge a Complaint

Representaciones is committed to protecting your personal data. If you have any questions or comments about our administration of your personal data, please contact us at info@representacionesdelcaribe.com. You may also use this address to communicate any concerns you may have regarding our compliance with our Privacy Statement.

In any case, you always have the right to lodge a complaint with the regulatory body in the Dominican Republic or Panama responsible for the protection of personal data.